Administrative Assistant to the Vice President for Finance and Operations
Hartwick College Oneonta, NY
Hartwick College Oneonta, NY
3 months ago
See who Hartwick College has hired for this role
Hartwick College Oneonta, NY
3 months ago
See who Hartwick College has hired for this role
Save job
Welcome back
Sign in to save Administrative Assistant to the Vice President for Finance and Operations at Hartwick College.
- Report this job
Date: June 4, 2024
Title: Administrative Assistant to the Vice President for Finance and Operations
Description: Under the supervision of the Vice President for Finance and Operations, the Administrative Assistant to the Vice President for Finance and Operations is responsible for providing administrative assistance to the Vice President of Finance and Operations as well as other Finance Department staff, including but not limited to reception, telephone answering, scheduling and calendar maintenance, filing, secretarial assistance and other projects as assigned. Attend meetings and prepare minutes for the meetings of the Board of Trustees Fiscal Resource Management Committee, Facilities Committee, Investment Advisory Committee, and Audit and Compliance Committee. The Administrative Assistant is also responsible for purchasing for all areas of the College.
Responsibilities
- Answer incoming calls for the VP of Finance and Operations
- Schedule meetings and maintain calendar, file and provide secretarial assistance to the VP and office staff
- Assist with coordination, preparation of materials for Board of Trustee committee meetings. Attend committee board meetings and provide minutes for those meetings
- Risk Management
- Obtain certificates of insurance as requested by campus departments
- Receive certificates of insurance from vendors and other groups as needed
- Maintain files of certificates of insurance and track expirations, renewals as needed
- Maintain property and liability insurance files, monitor minor claims
- Track company vehicles, titles, insurance, registration, etc
- Purchasing
- Process material requisitions as received and issue related purchase orders
- Follow up with vendors to ensure items are received and accurately entered into computer system
- Work closely with Accounts Payable Specialist to resolve any vendor discrepancies
- Order office supplies for Student Accounts and Finance Office (12+ staff)
- Ability to create and maintain positive relationships with all internal and external constituents
- As a representative of the College, the employee is expected to comport themselves in a professional manner at all times
- Participation in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
- Expected to comply with all applicable College, Federal, State, local and associational regulations
- Additional job related duties as assigned
- All employees are required to be fully vaccinated for COVID-19 prior to the start of their employment
Qualifications: Minimum requirements for this position are some College Experience and/or an Associate’s Degree with between 3 and 5 years of experience in a similar position or field.
- Customer service skills
- Professional business writing
- Unceasing patience and a positive attitude
- Detail oriented and organized with secretarial tasks
- Thorough and 100% follow through on tasks
- Ability to prioritize work to meet needs and deadlines
- Working knowledge and proficiency with Gmail, Microsoft Word, Excel, Google Docs, and Zoom
- Some experiences with other computer programs helpful (Colleague, purchasing systems)
- Bookkeeping/Accounting experience helpful
- Ability for extensive multi-tasking
The College strongly recommends that all employees are fully vaccinated against COVID-19 (full course of primary vaccination plus at least one dose of a booster).
Pay Range: $15.88 - $19.90 per hour
An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”
Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.
Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.
Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply.
Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.
Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.
All applicants are asked to submit the following materials with their online applications:
- A cover letter;
- A resume;
- A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (
- The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor)
Review of applications will continue until the position is filled.
Powered by JazzHR
bBBqm8tXFX
-
Seniority level
Entry level -
Employment type
Full-time -
Job function
Administrative -
Industries
Internet Publishing
Referrals increase your chances of interviewing at Hartwick College by 2x
See who you know
Get notified about new Administrative Assistant to the Vice President jobs in Oneonta, NY.
Sign in to create job alert
Similar jobs
-
Administrative Assistant
Administrative Assistant
Madewell
New York, NY
-
Admin Assistant
Admin Assistant
Madewell
New York, NY
-
Executive Personal Assistant
Executive Personal Assistant
MrBeast
North Carolina, United States
-
Executive Administrative Assistant
Executive Administrative Assistant
Carnival Corporation
Miami, FL
-
Executive Assistant
Executive Assistant
Vimeo
United States
-
Executive Assistant
Executive Assistant
RBC
New York, NY
-
Administrative Assistant, A&R
Warner Music Group
Los Angeles, CA
-
Executive Assistant, MD
Executive Assistant, MD
American Airlines
Dallas, TX
-
Executive Assistant ($120k)
Executive Assistant ($120k)
J.R. Berry Search Group, Inc.
New York City Metropolitan Area
-
Administrative Assistant
Administrative Assistant
Confidential
New York, NY
-
Executive Personal Assistant- Soho, Manhattan
Executive Personal Assistant- Soho, Manhattan
The Calendar Group
New York, NY
-
Executive Assistant
Executive Assistant
Gagosian
Beverly Hills, CA
-
Executive Assistant
Executive Assistant
Randstad USA
New York City Metropolitan Area
-
Administrative Assistant
Administrative Assistant
Dallas, TX
-
Executive Administrative Assistant
Executive Administrative Assistant
American Express
New York, NY
-
Executive Assistant
Executive Assistant
SBS Comms
San Francisco, CA
-
Executive Assistant
Executive Assistant
Phyton Talent Advisors
New York, NY
-
Admin Assistant - Fully Remote
Admin Assistant - Fully Remote
Neeeon
New York, NY
-
Administrative Assistant
Administrative Assistant
Swissport
New York, NY
-
Executive Administrative Assistant
Executive Administrative Assistant
American Express
New York, NY
-
Executive Assistant
Executive Assistant
Randstad Sourceright
New York City Metropolitan Area
-
Executive Assistant
Executive Assistant
Amazon Web Services (AWS)
Los Angeles Metropolitan Area
-
Executive Assistant
Executive Assistant
Green Key Resources
New York, NY
-
Executive Assistant, Original Programming (Disney Junior)
Executive Assistant, Original Programming (Disney Junior)
The Walt Disney Company
Burbank, CA
-
Executive Administrative Assistant
Executive Administrative Assistant
American Express
New York, United States
-
Office Administrator
Office Administrator
Dandy
Dallas-Fort Worth Metroplex
-
Personal Assistant- Chelsea, New York City
Personal Assistant- Chelsea, New York City
The Calendar Group
New York, NY
People also viewed
-
Sr Administrative Assistant
Sr Administrative Assistant
Nestlé
Arlington, VA
-
Executive Assistant
Executive Assistant
Atlas Search
Greater Chicago Area
-
Executive Assistant
Executive Assistant
The Calendar Group
Manhattan, NY
-
Administrative Assistant
Administrative Assistant
LHH
Washington DC-Baltimore Area
-
Administrative Assistant (New York, NY)
Administrative Assistant (New York, NY)
PIMCO
New York, NY
-
Executive Assistant to the CEO
Executive Assistant to the CEO
ARU
Chapel Hill, NC
-
Executive Assistant
Executive Assistant
Intelerad
United States
-
Executive Assistant
Executive Assistant
Atlantic Group
Greater Boston
-
Administrative Assistant
Administrative Assistant
Cisco
Seattle, WA
-
Administrative Assistant
Administrative Assistant
Makeready
Dallas-Fort Worth Metroplex
Looking for a job?
Visit the Career Advice Hub to see tips on interviewing and resume writing.
View Career Advice Hub